Handling of Personal Information by the Company

１．Compliance with Law and Public Order

When entrusting information processing and other operations involving Personal Information from customers, or when acquiring Personal Information ourselves, the Company will comply with relevant laws, regulations, and various other norms.

２．Safe management of Personal Information

The Company will strictly manage and protect Personal Information entrusted to us by our customers and Personal Information that we have acquired ourselves. The Company will take reasonable safety measures in accordance with internal regulations to protect Personal Information from unauthorized access, loss, destruction, falsification, leakage, etc., and in the event that a problem should occur, will promptly take appropriate action.

３．Purpose of Use of Personal Information

When entrusted by our customers to handle their Personal Information, or when we ourselves acquire personal information, the Company will use it for the purposes listed below (including purposes of use that are amended based on (6) below) to the extent necessary for the execution of our corporate activities in the inorganic materials business, plastic additives business, catalyst business, electronic material business, functional material business, etc., as well as for other purposes described in our Articles of Incorporation. In the event that it becomes necessary to use Personal Information for any other purpose, we will notify the individuals concerned and obtain their consent by contacting them by letter, email, fax, etc.

1. Personal Information concerning business partners (customers)
   1. Contact and provision of information to product developers, manufacturers, sellers, etc.
   2. Notification and reporting to government offices
   3. Appropriate and smooth communication with our contact representatives
   4. Other purposes of use that were clearly indicated to customers when acquiring their Personal Information
2. Personal Information concerning shareholders
   1. Fulfillment of obligations stipulated by the Companies Act and support for the exercise of shareholder rights
   2. Sending business reports and other materials
   3. Shareholder management, such as the preparation of shareholder data in accordance with prescribed standards under various laws and regulations
   4. Management and operation of shareholders’ meetings
3. Personal Information concerning employment applications
   1. Provision of materials from the Company and response to questions from employment applicants
   2. Employment screening
   3. Procedures for screening prospective employees and communicating the results
   4. Contact regarding pre-employment procedures and other related matters
4. Personal information concerning employees, former employees, and their family members
   ①Employees
   1. Management of human resources in general (attendance, salary-related notifications, payment of salaries and benefits, evaluations, promotions, development of skills, transfers, etc.), benefits, health, and safety, etc.
   2. Communication with labor unions, health insurance associations, mutual aid associations, shareholders meetings, pensions, affiliated organizations, and group companies
   3. Applications, notifications, reports, etc., to government offices, participating organizations, etc.
   4. Management of patents and other intellectual property rights and contact regarding payment of compensation
   5. Management of health checkup results and health maintenance based on health checkup results
   6. Creation and retention of records concerning inter-office emails, matters related to work assignments, minutes of meetings, reports, etc.
   7. Conducting business negotiations, consultations, business contacts, and concluding contracts with business partners
   8. Other purposes accompanying or related to the above
   ②Former employees
   1. Contact regarding salary payment, payroll deductions (resident tax, savings plans, stock ownership), bonus payments, retirement allowance, and tax withholding
   2. Contact regarding social insurance (health insurance, employee pension, unemployment insurance)
   3. Contact regarding defined contribution pension plans
   4. Other purposes accompanying or related to the above
   ③Family of employees
   1. Emergency contact
   2. Contact regarding salary payment and tax withholding
   3. Contact regarding social insurance (health insurance, employee pension)
   4. Other purposes accompanying or related to the above
5. Responses to various types of inquiries
6. Smooth operation of other parts of the Company’s business
   In addition, if the Company changes the purpose of use of Personal Information it handles when it acquires such Personal Information, it will do so within the scope reasonably deemed to be relevant to the purpose of use before the change, and will communicate or publicly announce such changed purposes of use to the individuals concerned.

４．Provision of Personal Information to third parties

In principle, the Company will not provide customers' Personal Information to a third party except in the cases listed in (1) and (2) below. In the event that it becomes necessary to provide Personal Information to a third party in any case other than those listed below, the Company will notify the individuals concerned to that effect and obtain their consent by contacting them by email, fax, etc.

1. When the customer's consent has been obtained
2. When otherwise stipulated by laws and regulations, etc.

５．Entrustment of Personal Information

When entrusting Personal Information to a third party through outsourcing to the extent necessary to achieve the purpose of use, the Company may enter into necessary contracts and take other measures required by law.

６．Sharing of Personal Information

The Company may share Personal Information as follows to the extent permitted by law in order to provide our customers with comprehensive services in an integrated and efficient manner among the Sakai Chemical Group companies, and for the purpose of business communication, personnel management at the time of secondment, employment management, etc., among the Group companies

1. Items of Personal Information to be shared
   ① Information on customers
   Name, information on organizational affiliation (company name, department name, etc.), job title, address, telephone number, fax number, email address, contents of inquiries, etc.
   ②Information on employees
   The following Personal Information related to the purposes described for each of the entities in 3 (4) (i) through (iii) above
   Name, employee number, date of birth, family structure, salary, medical examination information, etc.
2. Scope of joint users
   Domestic companies belonging to the Sakai Chemical Group
   https://www.sakai-chem.co.jp/en/group_company_list.php
3. Purpose of Use
   As stated in 3.
4. Name of the party responsible for the management of personal data
   Sakai Chemical Industry Co., Ltd.

７．About Changes

These general rules are subject to change at any time based on changes to our business or services. In such cases, the latest version of the general rules will always be posted on the Company's website.

８．Response to customer requests for disclosure, correction, or termination of use of Personal Information subject to disclosure

When the Company receives an inquiry from an individual regarding the notification of the purpose of use, disclosure, correction, addition, or deletion of content, termination of use, deletion, or suspension of provision to third parties (referred to as "disclosure, etc.") of their Personal Information that we ourselves have obtained (Personal Information subject to disclosure), the Company will respect the customer's wishes and will promptly take appropriate measures to respond to the individual's request. (However, please be aware that the correction, updating, or deletion of Personal Information may unavoidably result in the partial or complete unavailability of some or all of the Company’s services, such as those that require personal information.)

Please contact the contact representative below for information on requests concerning disclosure, etc.
Contact for Inquiries Regarding Personal Information
Sakai Chemical Industry Co., Ltd. Compliance and Risk Management Promotion Department
Phone: +81-72-223-4111 (Hours of operation: 9:00 am to 5:40 pm, excluding Saturdays, Sundays, national holidays, and company holidays)
FAX: +81-72-223-8355